Junior Accounts Clerk (Lusaka)

Job Description

• • 0–2 years’ experience in accounting, bookkeeping or finance administration.
  • Relevant qualification in Accounting, Finance, Business or a related field.
  • Basic understanding of accounting principles, VAT and financial controls.
• Experience processing invoices, payments and financial transactions.
• Basic experience with debtors, creditors and account reconciliations.
• Experience with bank reconciliations and petty cash would be advantageous.
• Strong data-capturing skills with excellent accuracy.
• Basic to intermediate Microsoft Excel proficiency.
• Experience using accounting or ERP systems.
• Motor dealership, automotive, workshop or parts environment experience would be advantageous.
• Ability to manage confidential financial information.
• Good communication and customer-service skills.
• Strong organisational skills and ability to meet deadlines.
• Ability to work effectively as part of a finance team.

• Process vehicle, parts, workshop and service invoices accurately.
• Capture customer payments received through cash, EFT, bank and finance institutions.
• Prepare customer statements and assist with outstanding account follow-ups.
• Process and capture supplier invoices and supporting documentation.
• Reconcile supplier statements against invoices, purchase orders and delivery documentation.
• Prepare payment vouchers and supporting schedules for approval.
• Perform three-way matching of purchase orders, GRNs and invoices.
• Capture workshop job card transactions, including parts and labour.
• Process and maintain warranty claim documentation.
• Assist with parts inventory reconciliations and investigate discrepancies.
• Capture fuel, fleet card and other operational transactions where applicable.
• Perform daily and monthly bank reconciliations.
• Manage petty cash transactions and ensure supporting documentation is maintained.
• Capture financial transactions accurately into the accounting or ERP system.
• Maintain organised physical and electronic records of invoices, receipts, payment vouchers and job cards.
• Assist with debtor, creditor and stock reconciliations at month-end.
• Assist with preparation of month-end financial schedules and reports.
• Ensure financial documents are properly authorised and filed.
• Identify discrepancies and escalate financial or accounting issues.
• Provide general administrative support to the Finance and Accounts team.

• Strong attention to detail and numerical accuracy.
• Basic bookkeeping and accounting knowledge.
• Invoice and payment processing skills.
• Debtors and creditors administration.
• Bank and supplier reconciliation skills.
• Strong data-entry and record-keeping abilities.
• Microsoft Excel proficiency.
• Accounting and ERP system proficiency.
• Good written and verbal communication.
• Strong organisational and administrative skills.
• Good time-management and prioritisation.
• Ability to work under pressure and meet deadlines.
• Strong problem-solving abilities.
• Good customer-service and interpersonal skills.
• Ability to identify errors and discrepancies.
• Teamwork and collaboration.
• High level of integrity and confidentiality.
• Willingness to learn and develop accounting knowledge.
• Ability to handle repetitive and detail-focused tasks accurately.
• Proactive approach to resolving financial administration issues.

• Diploma or Certificate in Accounting, Finance, Bookkeeping or Business Administration.
• Accounting or bookkeeping qualification would be advantageous.
• Relevant tertiary qualification in Finance or Accounting would be beneficial.
• Basic Microsoft Excel proficiency is required.
• Experience with accounting software such as Pastel, Sage or SAP would be advantageous.
• Experience with dealership management systems would be advantageous.
• Basic VAT and bookkeeping knowledge would be beneficial.
• Relevant finance administration or accounting experience would be advantageous.